Job descriptions are easily one of the most beneficial tools a business owner implements. However, it is often put on the back burner. Effective job descriptions detail the primary responsibilities of the job and how to correctly carry out the tasks and the necessary skills to perform the job.
While job descriptions are not a legal requirement, they are incredibly helpful. Creating and using them can help your business to stay in tune with ever-changing employment laws. Additionally, they can help with business planning. Knowing the workload of each employee in your company assists you with planning for growth and helps you recognize whether or not an employee has the capacity to take on additional work. If not, you might need a new hire.
The Importance of Job Descriptions
Job descriptions are especially helpful during all stages of the employee life cycle and enable employers to hire smartly. This protects you from liability and helps to find the best candidate without unnecessary spending.
Using a job description while hiring helps to streamline the focus of “who” you are trying to hire. Don't waste time sifting through hundreds of résumés from candidates who don't have the necessary skills! A complete job description will also list the benefits and perks available to a potential employee. You don't want to miss out on a perfect hire because you lack the benefits they seek!
Occasionally, you will come across candidates who, despite a perfect résumé, still aren't a good fit for the position. The standard line is you “found other candidates whose skills and experience more closely matched the position.” If a candidate wants more specific details, having a job description to refer to becomes extremely beneficial.
In the event that you find the perfect candidate, having a job description will narrow the focus of training for that candidate. There's no point spending valuable time training an employee to use something they may never need to access.
Overall, job descriptions help an employee know what their employers' expectations are. They know what goals they need to meet and what skills they must maintain. Furthermore, when it’s time for an employee evaluation, you can clearly identify which areas the employee is excelling or failing.
Finally, a complete job description is the most clear cut way to support terminations.
How We Can Help
At Beyond HR, we help our clients by creating job descriptions that give clarity. We create non-discriminatory job descriptions for all of your current and future positions.